Meeting notes from 2024

Meeting notes from 2024#

17 December 2024#

Attendees#

  • Ana

  • Jason

  • Zach

  • Darian

Notes#

  • Updated community on EC election timeline

  • Brainstormed about community members to seek help chairing JupyterCon

10 December 2024#

Attendees#

  • Brian

  • Ana

  • Jason

  • Zach

  • Darian

Notes#

  • Election check in + review of timeline and next steps

  • Budget discussion and brainstorming for Jupyter Foundation: further development of ideas for review and process for gathering community feedback

3 December 2024#

Attendees#

  • Ana

  • Brian

  • Jason

  • Darian

  • Zach

Notes#

  • Reviewed notes from Jupyter Foundation meetings at the LF member summit

  • Met with LF folks, scheduled upcoming Jupyter Foundation meeting. Discussed agenda and connected on open logistics of the LF transition

  • EC Election: Reviewed logistics and next steps, completed draft to drop announcing call for nominations on December 3

  • Jupyter Google Drive: we’ve moved all items from NumFOCUS drive to new Linux Foundation

  • Jupyter Zoom channel: testing a new channel. We’ll share details with the community coming soon.

  • Zulip: discussed and landed on letting the community drive the direction of this decision.

26 November 2024#

Attendees#

  • Jason

  • Ana

  • Darian

Notes#

  • Reviewed transition plan: followed up on a few items that still need to be completed to close out processes to join LF.

  • Created 2025 election plan: https://github.com/jupyter/governance/issues/244

20 November 2024#

Attendees#

  • Zach

  • Ana

  • Jason

  • Fernando

  • Darian

  • Brian

Notes#

  • Continued discussion of a non-profit general member tier for the Jupyter Foundation

  • Worked on synthesizing all the work we’ve done in recent years for mission, vision, values

12 November 2024#

Attendees#

  • Zach

  • Ana

  • Jason

  • Brian

  • Darian

Notes#

  • Discussed possible JupyterCon 2025 venue and date options

  • Discussed agenda for the EC meeting at LF Member Summit next week

  • Discussed with Linux Foundation representatives

    • Jupyter Foundation formation at the Linux Foundation Member Summit next week

    • JupyterCon 2025 venue/date options

5 November 2024#

Attendees#

  • Ana

  • Jason

  • Darian

  • Zach

  • Fernando

  • Brian

Notes#

  • Discussed logistics of in person EC meeting LF Summit

  • Meeting with Linux Foundation representatives

    • Heard presentation of venue/date possibilities for JupyterCon 2025

    • Update on Jupyter Foundation launch

  • Discussed guidelines for the Jupyter Media Strategy working group to help them in their discussions around blog posts

29 October 2024#

Attendees#

  • Ana

  • Brian

  • Jason

  • Zach

  • Darian

Notes#

  • Discussed transitioning Zoom meetings from NumFOCUS to LF zoom

    • Jason is leading the Zoom transition, and will reach out to the SSC to work with subprojects on a transition plan

    • Experimented with how LF Zoom meetings work, how recording can work, etc. It appears we have all of the capabilities we need.

    • Decision: we can use zoom links that go through the LFX portal (which requires people putting in their email address and/or name, depending on the meeting settings), or we can use direct zoom links. We decided to use direct zoom links in our transition to make the switch seamless.

    • NumFOCUS told us we had some time to make the transition

  • Discussed transitioning our Google assets to our new LF Google account

    • Darian is leading the effort to move the Google drive documents

    • We moved the Jupyter Executive Council drive from NumFOCUS to LF and experimented with permission settings

    • NumFOCUS told us we had some time to make the transition

  • Discussion with LF

    • Followed up on a community request for a DEI contact at LF. There isn’t a specific point person for DEI efforts at LF, though there are people in various areas addressing DEI, such as events.

    • Discussed ongoing progress in the Jupyter Foundation fundraising outreach and establishing the new foundation. We explored the possibility of making a middle tier of foundation membership, but decided against it as it would complicate the existing efforts to move forward.

    • Discussed ongoing logistics of the transition

      • Updating Project Jupyter information in LFX Insights

      • There are tidelift funds at NumFOCUS that need to be moved over to LF Charities, and we need to put future tidelift contributions into LF Charities.

22 October 2024#

Attendees#

  • Brian

  • Darian

  • Fernando

  • Jason

  • Zach

Notes#

  • Merged 238: https://github.com/jupyter/governance/pull/238

  • Website update merged: https://github.com/jupyter/jupyter.github.io/pull/773

  • Continued discussing JupyterCon 2025, LF events team is researching venues/dates

  • Discussed NSF solicitation about security. Jason will reach out to Security council.

  • Followed up on domain transfers, Google account, other infrastructure logistics

  • Discussed Jupyter blog post announcing LF transition

  • Meeting with LF

    • Discussed logistics, such as domain transfers, google drive account, and onboarding to the LF project management system. Set up follow-up meetings to push forward on these items.

  • Discussed agenda for in person EC meeting in November

15 October 2024#

Attendees#

  • Ana

  • Zach

  • Fernando

  • Darian

  • Jason

  • Brian

Notes#

  • Discussed ongoing progress in the Jupyter Foundation outreach and starting the Foundation. We will be starting some pre-formation group calls with companies that are committing to join.

  • Discussed the following request to move the notebook and nbclassic repo to the JupyterLab org: https://github.com/jupyter-governance/ec-team-compass/issues/55

    • This is a decision for the SSC and the EC supports whatever the SSC wants to do here.

    • Likely requires the frontends team to write a small, simple JEP to transfer repos.

  • Met with LF representatives:

    • Discussed a press release about joining the LF. Target is to publish the press release and accompanying blog post Thursday morning Pacific Time.

    • Discussed logistics of the transfer, including trademarks, funds, domains, Google docs, etc.

    • Discussed pre-formation Jupyter Foundation meetings with committed companies over the next few weeks before the official announcement

8 October 2024#

Attendees#

  • Ana

  • Jason

  • Darian

  • Zach

  • Brian

Notes#

  • We followed up with the LF folks about ongoing complications with the transition from NumFOCUS to LF Charities (we are now 21 days past the original 60-day mark where the transition was supposed to be complete). We continue to reach out to NumFOCUS to help push this along.

  • We discussed venue/date options for the LF events team to research for JupyterCon 2025.

  • We discussed strategy and vision for the budget for 2025, and creating a process for soliciting community input.

  • Tidelift: EC reached out to org to sign a new contract as we shift to LF.

1 October 2024#

Attendees#

  • Darian

  • Ana

  • Fernando

  • Jason

  • Brian

Notes#

  • We followed up with the LF folks about ongoing complications with the transition from NumFOCUS to Linux Charities (we are now 13 days past the original 60-day mark where the transition was supposed to be complete). We will reach out to NumFOCUS to help push this along.

  • Discussed EC meeting at the LF member summit in November

24 September 2024#

Attendees#

  • Ana

  • Zach

Notes#

  • Project management and discussion of Jupyter move to LF Charities

17 September 2024#

Attendees#

  • Ana

  • Jason

  • Darian

Notes#

  • Discussed possible venues/dates for JupyterCon 2025.

  • Discussed the pitch approach to companies about forming Jupyter Foundation

  • Met with LF to discuss details of the transition from NumFOCUS. The contribution agreement is currently under review by NumFOCUS. Many other items (such as funds transfer and domain name transfer) are blocked on the transition agreement being signed.

10 September 2024#

Attendees#

  • Ana

  • Jason

  • Zach

  • Fernando

  • Darian

Notes#

  • Using the new Github project board to track tasks. The board tracks both private and public EC issues. We have migrated all private threads into this board; we still need to migrate the public issues.

  • We are meeting again tomorrow to begin working on backlog items.

  • We discussed attending the LF members summit.

  • We are planning to spend a few extra days in-person to work on EC tasks.

  • We met with LF folks:

    • Discussed and edited an initial Jupyter Foundation landing page and its relationship to the jupyter.org

    • Discussed some technical details, such as transferring domains, setting up a Google workspace account, etc.

  • Members of the EC and LF have been meeting with prospective Jupyter Foundation members

3 September 2024#

Attendees#

  • Ana

  • Jason

  • Zach

  • Fernando

Notes#

  • Zach/Ana presented a new Github Project Board for tracking EC tasks. After working out the permission model, we will open this board to the public for more visibility into EC work.

  • EC discussed the possibility of a global Jupyter event in 2025. We will be moving forward with evaluating proposals from the LF events team.

  • Met with the LF people and discussed fundraising.

27 August 2024#

Attendees#

  • Zach

  • Jason

  • Ana

  • Darian

  • Brian

  • Fernando

Notes#

  • Discussed that we need to clean up and better manage our large backlog of tasks. Two proposals were considered, one for meeting for an online sprint and the other for meeting in person in the Bay area. Ana and Zach are going to meet later this week to organize our project management and propose agendas.

  • Discussed industry contacts for fundraising

  • Met with LF to discuss:

    • logistics of transferring assets and IP from NumFOCUS, including domains, tidelift funds, and schwag store

    • potential EC meeting and attending the LF member summit in November

    • potential industry contacts for fundraising

20 August 2024#

Attendees#

  • Ana Ruvalcaba

  • Jason Grout

  • Fernando Perez

  • Afshin Darian

  • Zach Sailer

Notes#

  • Zach and Darian attended the SSC call to discuss the Jupyter Foundation pitch deck. Reviewed the feedback from the few SSC members that attended.

  • Reviewed todo items regarding NumFOCUS transfer of assets to LF Charities

  • Discussed with LF how LF can notify projects of any policy changes. They will explore some ideas from the discussion.

  • Discussed with LF progress on meeting with companies

  • Approved ipydatagrid blog post

13 August 2024#

Attendees#

  • Jason Grout

  • Ana Ruvalcaba

  • Fernando Pérez

  • Zach Sailer

Notes#

  • Reviewed PR 227

  • Closed issue 32 on EC Team Compass: https://github.com/jupyter-governance/ec-team-compass/issues/42

  • Met with LF about Jupyter Foundation outreach to companies.

  • EC will reach out to SSC involving them in the process.

  • Reviewed Jupyter Distinguished contributor election updates

06 August 2024#

Attendees#

  • Ana Ruvalcaba

  • Fernando Pérez

  • Zach Sailer

Notes#

  • Finalized Jupyter’s Contribution Agreement defining assets transferred from NumFOCUS to LF

  • Discussion surrounding pitch deck for Jupyter Foundation

  • Discussion surrounding budget priorities and potential budget forecast for fundraising

  • Discuss logistics of participation at the White House OSTP round table in Sept 2024, as part of the Challenge Recognition.

  • Merged: Change to leadership directory: https://github.com/jupyter/governance/pull/234

30 July 2024#

Attendees#

  • Ana Ruvalcaba

  • Fernando Pérez

  • Zach Sailer

  • Afshin Darian

  • Jason Grout

Notes#

  • Review of contribution agreement meant to be sent to NumFOCUS (with both LF and NF signatories).

  • Discussion surrounding pitch deck for foundation

  • Discussion surrounding budget priorities and potential budget forecast for fundraising

23 July 2024#

Attendees#

  • Ana Ruvalcaba

  • Afshin Darian

  • Zach Sailer

Notes#

  • Discussed, at a high level, some major efforts currently happening in Jupyter and what the next year might look like.

  • Spent time working with LF folks to discuss pitch slides for premier members.

  • Worked on collecting itemized assets for Contribution Agreement.

16 July 2024#

Attendees#

  • Fernando Pérez

  • Ana Ruvalcaba

  • Brian Granger

  • Zach Sailer

Notes#

  • Reviewed, discussed and moved to merge PR 226

  • We discussed the question, “Who has the authority to resolve ambiguity in our governance docs, particularly in time sensitive scenarios?” We should propose an answer in a PR to our governance (requiring a vote of UoC).

  • Met with the Linux Foundation team to discuss next steps.

  • Reviewed checklist of items needed to move forward with terminating fiscal sponsorship agreement with NumFOCUS.

09 July 2024#

Attendees#

  • Fernando Pérez

  • Jason Grout

  • Ana Ruvalcaba

  • A. T. Darian

Notes#

  • We posted more information about the process the EC took in arriving at the LF proposal to be more open and transparent about the process.

  • We drafted some project updates for the Scipy tools plenary update we will share with the group presenting.

02 July 2024#

Attendees#

  • A. T. Darian

  • Jason Grout

  • Ana Ruvalcaba

  • Brian Granger

Notes#

  • Approved meeting minutes from the last week

  • Discussed several EC team compass issues

  • Discussed the recent Jupyter Media Strategy office hour meeting and the “What is Jupyter” draft blog post. Agreed next step is for the Docs Working Group to follow up with the EC. See notes from EC Office hours here

  • Reviewed amendments to the Jupyter Foundation charter with LF

  • Met with Linux Foundation representatives to discuss current Jupyter Foundation charter and any other things needed before moving to a vote in community about potentially moving to LF

28 June 2024#

Ad-hoc meeting to make progress on governance PR 226

Attendees#

  • Ana Ruvalcaba

  • Jason Grout

  • Zach Sailer

Notes#

  • Project planning: continued work through items on checklist to vote on governance PR 226

  • Worked on a diagram of body and responsibilities to clarify the high-level view of the governance after the PR

  • Discussed some potential additions to the Jupyter Foundation charter

27 June 2024#

Ad-hoc meeting to make progress on governance PR 226

Attendees#

  • Ana Ruvalcaba

  • Jason Grout

  • Zach Sailer

Notes#

  • Focused on project planning: continued work from the day before to build our checklist

25 June 2024#

Ad-hoc meeting to make progress on governance PR 226

Attendees#

  • Ana Ruvalcaba

  • Jason Grout

Notes#

25 June 2024#

Attendees#

  • A. T. Darian

  • Jason Grout

  • Ana Ruvalcaba

  • Zach Sailer

  • Brian Granger

Notes#

  • Met with the LF to confirm that we can link to the draft charter in the governance PR and move ahead to the voting phase as soon as we are ready

  • Worked on the draft governance PR and resolved outstanding comments, updated the language. We still need to link the draft charter.

18 June 2024#

Attendees#

  • Ana Ruvalcaba

  • Afshin Darian

  • Zach Sailer

  • Jason Grout

  • Brian Granger

Notes#

  • Met with Linux Foundation to continue drafting the Jupyter Foundation charter.

  • Updated the LF proposal governance PR to streamline it down to just changes related to the move to Linux Foundation. Moved administrative changes to another PR.

  • Added a follow-up in the code of conduct incident log – which arose from Zach asking about a public issue that we discussed in the EC but did not have any note of what happened in the follow-up.

  • Discussed next steps for the Jupyter Book subproject proposal. Jason posted a comment on behalf of the EC asking that a governance PR be opened as a next step for the EC to vote on the proposal.

  • Request for feedback from Jupyter Media Strategy (JMS) Documentation Working Group write up of “What is Jupyter”. Ana will share feedback with JMS.

11 June 2024#

Attendees#

  • Afshin Darian

  • Ana Ruvalcaba

  • Jason Grout

Notes#

  • Met with Linux Foundation representatives about the Jupyter Foundation charter and discussed many specific points from our review over the last week or two.

  • Discussed and edited work-in-progress PR for Jupyter governance about moving to the Linux Foundation for community vote

4 June 2024#

Attendees#

  • Afshin Darian

  • Brian Granger

  • Jason Grout

  • Ana Ruvalcaba

  • Zach Sailer

Notes#

  • Brian has been out in the recent meetings due to a personal matter, so we spent some time at the top of the call and caught him up with meeting minute protocol, proposed LF governance PR, and other recent activity

  • Discussed and edited work-in-progress PR for Jupyter governance about moving to the Linux Foundation for community vote

  • Met with Linux Foundation leaders about the charter for the Jupyter Foundation

  • Discussed messaging for companies to join the Jupyter Foundation

  • Briefly discussed the possibility of an outside legal review of Linux Foundation documents

  • Discussed the broken redirect for ipython.nbviewer.org

    • Zach is investigating this.

  • Jason responding to Issue 31 in EC Team Compass

28 May 2024#

Attendees#

  • Jason Grout

  • Fernando Perez

  • Zach Sailer

  • Afshin Darian

  • Ana Ruvalcaba

Notes#

  • Continued work on creating a PR for the EC/SSC voting about moving to Linux Foundation

  • Met with Linux Foundation folks to ask questions regarding the Jupyter Foundation and its governing body, as well as to clarify the entities, relationships, and responsibilities of LF, LF Charities, Project Jupyter, and the Jupyter Foundation.

  • We discussed (but have not yet voted on) the EC raising the quorum and approval requirements for EC votes about governance change even if the decision-making guide provides a low quorum and decision-making threshold.

21 May 2024#

Attendees#

  • Jason Grout

  • Fernando Perez

  • Zach Sailer

  • Afshin Darian

  • Ana Ruvalcaba

Notes#

  • Discussed specifics of our structure if we create the Jupyter Foundation, in preparation for the EC governance proposal for vote.

  • Discussed communicating to the community about JupyterCon financial results and future. A more detailed post is forthcoming, once we wrap up the logistical details with NumFOCUS.

  • Discussed that the EC needs to be better at taking notes and posting them publicly for transparency. Moving forward, we will be releasing public minutes more diligently.

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